Managing Student Groups

From the SchoolCity Launchpad, click on the Lines icon on the far right of the Top Menu Bar (1), then select Groups (2).

Student Groups: District or School Role

1. Group Year: Select the school year in which the group was created.
2. Select the Student Group tab.
3. Student Groups you have created will be listed with an open box, the Group Number, Group Name, Number of Students, Created By, Date Created, and Date Edited.
4. Your group can be edited, copied, deleted, and renamed using the Functions..
5. For District and School Level users, Student Groups may be created and kept Private (only the creator can view), Semi-Private (only selected users can view), or Public (all users can view).

Teacher Users, when a School or District Users shares a group semi-privately or publicly with you, it will appear on your list without box next to the Student Group name, and only a View (eye) icon. You cannot make any edits to this Student Group.

Functions: Student Groups can be managed using the Function icons. From left to right, the functions are Setup (gear icon), Copy (2 pages icon), Delete (trash can icon), and Rename (capital A icon).

1. Select the Student Group tab, and click on the gear icon next to the group name you wish to edit.
2. Edit the Student Group Name, if desired.
3. Students may be deleted from the group by unclicking the checked box next to the student ID, or added by checking the open box next to the student’s ID
4. Show/Hide Filters: Click on Show Filters to view the selection criteria. The chosen criteria will appear in a light blue background. Click on Hide Filters to close this view.

1. Change Filters: Click on Change Filters to modify the selection criteria.
2. Use the drop down boxes in each section to find the desired set of students for the group.
3. Automatically Update: (Default Yes) Select Yes if you do want automatic additions of new students who match the group criteria. Select No if you do not want automatic additions to the group.
4. Always Run with Roster Data: (Default Yes) Select Yes if you want the roster to determine which student records are available when viewing reports. Select No if you want the roster validation to be removed so all users with access to the group can see data for all students in the group.
5. Save, Show Students, or Cancel: Click Save to save your work for later, Show Students to view the list of students who meet the newly selected criteria and add them to the group, or Cancel. Repeat the selection process as necessary.

1. Identify the Student Group you wish to copy, and click on the Copy icon.
2. Give the Group a new name and click on Save.
3. A message will appear confirming this action. Click OK to continue.
4. The new group will appear in your Manage Groups list underneath the original group.
5. Both groups can be edited by clicking on the setup icon.

1. Identify the Student Group you wish to delete, and click on the Delete icon.
2. A message will appear asking you to confirm this action. Click OK or Cancel.
3. A second message will appear confirming the deletion of the group. Click OK to continue.

This allows you to quickly rename a Student Group or Course Group without going to the Edit Group screen.

1. Identify the Student Group you wish to rename, and click on the Rename icon.
2. Edit the name as needed. Click on Save or Cancel.
3. A message will appear confirming this action. Click OK to continue.

Use these icons to Copy or Delete one or more Student Group or Course Group.

1. Select the Groups you wish to copy or delete by checking the box next to each Group Number and Name.
2. Select the desired action by clicking on the Copy or Delete icon. Follow the directions as explained in the corresponding steps above.
3. If the Bulk Copy method is used, it is required to apply a unique title to the Student Groups and Save or click Cancel.
4. If the Bulk Delete method is used, click OK to confirm or click Cancel.

Please refer to the Help documents, Groups: Creating Student Groups and Creating Course Groups for more information.

To learn more about groups in SchoolCity, see the lessons in SchoolCity, Groups.