Once a Performance Based Assessment has been created and published in Schoolcity, the students’ test scores can be entered. This article will review how to enter students’ scores for a Performance Based Assessment.
Where to Start:
- After navigating to the Manage Assessments module, locate the Performance Based assessment you would like to enter scores for and click the Performance Based Scoring button, to the right of the assessment name, under the Functions column to open the Performance Based Scoring screen.
Enter Scores for a Performance Based Assessment
- Assessment Name, Subject and School Year.
- Search by Filters - Grade, School, Teacher and Period. Click Refresh after making your selections.
- Score Entry Show - Filter the score entry screen by student status 'All' 'Incomplete' or 'Completed.'
- Scoring grid as set up by the assessment creator with objectives (sub-scores).
- Notes - An option that can selected during assessment setup. Allows users to enter up to 3,000 character notes/observations for a student at the time of score entry. Notes are currently only teacher-facing and students will not see the notes within the Student Portal. A Performance Based assessment can contain a mix of regular scoring methods and notes entry or can be notes entry only.
- Save - Use often! Scores will be automatically added to the reports for this assessment.
- The scoring grid functions like a spreadsheet. Click inside the target cell to enter a score for each objective for each student.
- As scores are entered, the % Correct column auto-calculates based on the Overall points.
- For assessments with overall performance levels, the scoring grid includes a Performance Level column.
The Overall column automatically calculates if each objective has the same Score Label (e.g., Raw Score) and the Score Type is Numeric.
Selected Values Score Entry & Objective Description
Prior to publishing a Performance Based assessment, if Score Label is set to 'Raw Score' and Score Type set to 'Numeric,' the test creator can choose Range for score entry, which requires manual input by staff, or:
Selected Values - Allows users to select specific values between 0-999 (e.g., 0,2,4,6 or 0,1,2,3). Each integer value will display as a tile in the Performance Based score entry screen, which staff users can then click to select when inputting scores.
- Objective Description - If an Objective Description is entered during performance based assessment creation, it will display in the score entry screen below each objective heading. Each description can be up to 1000 characters.
The Performance Based Scoring screen has an Auto Save feature that saves data entered onscreen in 2 minute intervals. However, users are still strongly encouraged to frequently click the green Save button while entering scores, particularly if the Performance Based assessment contains several columns and fields for manual score entry. The action of clicking the Save button refreshes an idle browser page.
Depending on browser and local network settings, users may experience a browser timeout if the Performance Based Scoring screen is not refreshed after 30 minutes. If this happens, when a user returns to the page and begins entering scores again, they will not be alerted to the fact the webpage has timed out until the next time they click Save or Next at which point they will be kicked out of their session, returned to the login screen and any data entered onscreen after the page timeout will be lost.
Users should not have multiple tabs of the SchoolCity application open in the same browser. Doing so can cause occasional issues with the way pages render as a result of browser cache and cookies, and increases the likelihood of data entry errors.
- If you make an error when entering scores, click inside the cell to edit or delete.
- Cells/columns/rows you are working in are highlighted in yellow. All other cells are white.
Entering an Invalid Score
- If a score is entered that is not within the appropriate range or type as set by the assessment creator, the cell will be highlighted in red.
- A message will appear with the valid range of scores to be entered. Delete the invalid score and enter a valid one.
Enter Teacher Notes in a Performance Based Assessment
If Include Notes is enabled during the Performance Based Assessment setup, staff can enter upt 3,000 character notes/observations for a student while inputting scores. A Performance Based assessment can contain a mix of regular scoring methods and notes entry or can be notes entry only.
Notes is currently teacher-facing only and is not visible by students in the Student Portal.