Item Bank Assessment - Assessment Info – SchoolCity

Where to Start

From the top navigation menu, select the Assessments tile.

An example Manage Assessments page, with Create Assessment labeled as step 2, and Item Bank labeled as step 3.

Select Create Assessment.
From the dropdown menu, select Item Bank.

Assessment Info Screen

Note the breadcrumb arrow links for the different assessment setup screens. As each step is completed, it will be denoted in the breadcrumb with a green check, which serves as a visual cue of progress. The current step will be highlighted in green.

An assessment cannot be published until all steps in the breadcrumb are checked. If you do not plan to include Performance Levels for your assessment, you can do so, but you must cycle through all the Setup steps and select the Next button on the Performance Level screen to register the breadcrumb green check prior to publishing your assessment.

An example Item Bank Assessment Info page, with the Year labeled as step 4, Tag Assessment labeled as step 5, Assessment Name labeled as step 6, Subject labeled as step 7, Existing Collection labeled as step 8, Include Notes labeled as step 9, PLC labeled as step 10, and Student Selection labeled as step 11.

The new assessment defaults to the school Year as set in My Preferences. To change the year, select the current year and select the desired year from the dropdown.
(Optional) Select Tag Assessments to attach tags to the assessment for easier search capability within the Manage Assessments module.
Enter the Assessment Name.
- The assessment name must be unique, and should be clear to you and other users who you may choose to share your assessment with.
Select the Subject from the dropdown menu.
(Optional) Select an Existing Collection to add the assessment to, if desired.
Use the Include Notes toggle to enable or disable the ability to enter notes for individual students in the Test Results report.
- Notes are for staff users only, and are not visible to students.
- Notes can be 3000 characters max.
(Optional) Select a PLC to filter the student population. If a PLC is selected, Student Selection is based on the students rostered to the collective PLC.
Choose the Student Selection to schedule the assessment to.

During PLC assessment creation, if you attempt to change the PLC selection or assessment level on the Assessment Info page after adding PLC items to the assessment, you will be prompted to decide whether to keep or discard the PLC items, because the PLC or assessment level has been changed.

Student Selection Options

Schedule All Students to Take This Assessment

This option schedules the assessment to all students within the purview of the assessment author user. If you are a teacher-level user, then "all students" encompasses all the students on your roster(s). If you are a school-level user, then "all students" encompasses all rostered students at your school site. If you are a district-level user, then "all students" encompasses all students across the district.

Schedule Students by Grade Level

This option schedules the assessment to all students within a specific grade or grades. Select the checkboxes for the desired grades to be scheduled.

Schedule Students by Course Group or Course

This option schedules the assessment to all students within a specific Course Group, as created in the Group Manager, or rostered to a specific Course. Select the desired Course Group or Course from the appropriate dropdown to schedule.

Include All Rostered Students' Teachers for Assessment Administration

When students are scheduled by Course Group or Course, by default, only users who teach the selected Course have the ability to administer the assessment to the included students. Selecting Include all rostered students' teachers for assessment administration allows any of a selected students' teachers to administer the assessment, even those not teaching the selected Course.

Note that:

Only students rostered under the selected Course can take the assessment.
Only teachers rostered with students under the selected Course can administer the assessment.
Teachers outside of the selected Course cannot administer to any scheduled student, only their rostered students.
Teachers outside of the selected Course administering the assessment do not appear on related reports; only the selected Course teachers appear on reports.
This option is only available for School, Network, and District level assessments.

This feature can be useful in multiple scenarios. For example:

Student Jordan missed school on the Monday of their Science test. Tuesday morning, their Homeroom teacher administers that Science test for Jordan to make up.
Student Ari receives pull-out instruction for SPED, and needs to take a short, weekly evaluation related to that instruction. His History teacher administers this evaluation every Thursday afternoon during in-class homework time.
Student Kylie has been out sick, and the SAT deadline is approaching fast. To ensure that she can begin applying to colleges, her Physical Education teacher administers the reading portion of the SAT, and her Physics teacher administers the math portion of the SAT during the next period.

Schedule Students by Student Group

This option schedules the assessment to all students within a specific Student Group, as created in the Group Manager. Select the desired Student Group from the appropriate dropdown to schedule.

Save/Next

Select Save if you are done with your selections on the Assessment Info screen, and wish to exit the system to return later. Or, select Next to proceed to the next step, and your work will automatically be saved.

Next Steps

Take a look at the Filters - Select Items by Standard and Filters - Select Items by Criteria articles to learn more about the next step in creating an Item Bank assessment.